Privacy Policy - Brentwood Catholic Youth Service

Introduction

This policy explains how the Brentwood Roman Catholic Diocesan Trust (hereafter referred to as “The Trust”) collects and uses personal information when you use bcys.net.

From time to time, you may be asked to provide personal information (such as your name, email address, or other contact details) in order to access services on our website. These services may include newsletters, event registrations, and bcys.net membership.

By entering your details in the fields requested, you enable The Trust and its authorised service providers to provide you with the services you select. Whenever you provide such personal information, it will be processed in accordance with this policy and applicable data protection law. The Trust is committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, and to following current best practice in data security and online privacy.

Use and storage of your personal information

When you supply personal information to bcys.net, The Trust has legal obligations in relation to how that data is used.

We will:

Collect information fairly and transparently
Clearly explain why we are collecting it
Inform you if we intend to share it with third parties

In general, your information will only be used within The Trust and by trusted partners, agents, and service providers who assist in delivering our services. Your information may be shared where necessary, including:

To provide the service you have requested
With carefully selected third-party providers (e.g. IT systems, event or travel providers) where required
Where we are required or permitted to do so by law

If you post or send offensive, inappropriate, or objectionable content, or engage in disruptive behaviour on bcys.net, The Trust may use the information available to it to address such behaviour. This may include sharing relevant information with appropriate third parties such as schools, service providers, or law enforcement agencies where necessary.

We will retain your personal information only for as long as necessary to fulfil the purpose for which it was collected, including to satisfy legal, safeguarding, and administrative requirements. When the data is no longer required, it will be securely deleted or anonymised.

For safety and safeguarding reasons, certain records (such as communications or participation records) may be retained for a limited period where appropriate.

All personal information will be stored securely and protected against unauthorised access, loss, or misuse.

Where you are informed that your information may be used for “service administration purposes”, this includes contacting you with important information relating to the service you have requested (for example, account updates, password resets, or service changes).

We will only send you marketing or promotional communications where you have explicitly agreed to receive them. You may withdraw your consent at any time.

Access to your personal information

You have the right to:

Request access to the personal data we hold about you
Request correction of inaccurate or incomplete data
Request erasure of your data where appropriate
Object to or restrict certain types of processing

Requests for access to your personal data are free of charge and will normally be responded to within one month.

Please address requests to:

Data Protection Officer
C/O Walsingham House at Abbotswick
Navestockside, Nr Brentwood
Essex
CM14 5SH

Children and young people

If you are under 18, you should ensure that you have permission from a parent or guardian before providing personal information via our website.

Where required, we will seek parental/guardian consent before collecting or processing personal data relating to children and young people, particularly for activities, events, or services.